2024 Conference Sponsors

Student Volunteer Nomination Form

Overview

Student volunteers provide an invaluable service to the GOTA Annual Conference Planning Committee through their enthusiasm and skilled service to the profession.  This year the Conference Planning Committee is seeking fifteen student volunteers from the entry level occupational therapy and occupational therapy assistant programs in Georgia to serve as active members of the Planning Committee.  These student members of the Planning Committee will work closely with other committee members in the planning and execution of the Annual Conference.  Student members of the Conference Planning Committee will have responsibilities during the Annual Conference but will also have reduced cost for registration for the conference. 

Benefits of serving as a member of the Conference Planning Committee

• Reduced registration cost to attend the 2024 GOTA Annual Conference
• Opportunity to network with leaders and members within GOTA and with other OT and OTA students
• Opportunity to further develop leadership skills within the profession
• Contribute to the success of the conference
• Looks good on your resume!

Job Description for GOTA Conference Volunteers

Registration

• Set up registration desk
• Assemble lanyards, name badges, tickets
• Check people in during scheduled times
• Hand out name badges
• Manage First Aid Kit
• Clean up and set up for next day as scheduled

Exhibitor/Poster Coordinator

• Set out exhibitor name sheets on tables
• Verify exhibitor needs on spreadsheet
• Answer questions while exhibitors are loading in
• Set up poster presentation area
• Direct poster presenters where to set up
• Answer questions/assist during poster presentation time
• Break down poster area

T-Shirt Coordinator

• Sell t-shirts during scheduled times
• Keep bank box for t-shirts
• Deliver bank box at the end of your scheduled time
• Clean up and set up for next day as scheduled

Room Setup/Navigation

• Set out directional signs
• Hang session signs for each room each day
• Ensure bottled water in each room prior to session
• Ensure navigation between events and sessions during conference

Technology- *Should be comfortable with technology

• Set up Zoom call for Keynote
• Trial run for Zoom calls
• Pull up all speaker presentations in rooms prior to sessions

App Support- *Should be comfortable with Android and iphones

• Assist conference attendees with downloading and using app
• Trouble shoot any problems with app

Photographer

• Review schedule and make notes of what photos should be taken during your scheduled time.
• Take photos of all events and as many of the sessions possible during your scheduled time.
• Upload photos

This is a general list.  Your specific duties during conference may vary depending on need/staffing.  

Nomination Process

This student will collaborate with the Program Director or designee to complete this nomination form and return it to the planning committee.  In the event that more than fifteen students submit a volunteer nomination form, committee placements will be determined on a first come/first serve basis.  Any students nominated who are not placed into a role will have first opportunity to assume any additional roles that arise as we plan for the 2024 conference.

Student Instructions

1. Complete Section A & B of the below form
2. Have Program Director or designee complete Section C
3. Return nomination form, with all signatures, no later than August 15th: [email protected]

Section A (to be completed by student nominee)

Student Name:

Academic Program/Institution: ­­­

Student email:        

Cell phone/preferred phone:

T-Shirt size:

Signature: _______________________________

Section B (to be completed by student nominee)

The following roles are available for student volunteers.  See attached Student Volunteer Job Description document for more details about each role.  Please rank the following list in order of preference, with 1 being your most preferred role and 6 being your least preferred role.

_______ Registration

_______ Exhibitor/Poster Coordinator/T-Shirt Sales

_______ Room Set-Up/Navigation

_______ Technology

_______ App Support

_______ Photographer

Section C (to be completed by Program Director or designee)

I support the nomination of __________________________________ (student name) for consideration as a member of the 2024 GOTA Annual Conference Planning Committee.

______________________             ____________________________

Print Name                                                   Signature